Guest ID Procedures

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Obtaining Guest ID Cards

Visitors and other Rutgers University guests, University Hospital guests, and Robert Wood Johnson Medical School guests can find information regarding obtaining a Rutgers University Guest ID below.

Obtaining a Rutgers University Guest ID Card

Rutgers visitors and other University guests who require a Rutgers ID card  for use of authorized privileges must first be listed as a Guest in the University's Registry (database). ID Cards for visiting scholars are issued for a period of up to one year, after which they must be renewed by submitting an updated request form, turning in the expired card, and paying the associated fee.

To become a Guest in the University's Registry, your sponsoring department must submit a Guest Role/NetID request form. 

All sponsoring Departments should visit: https://requests.rutgers.edu/guest/guest.htm

Questions regarding the guest sponsorship process should be directed to the OIT Help Desk as stated on the above webpage.

Once the Guest Role/NetID is established, the individual can visit an ID Card Office to have a card issued to them.  They must present the following:

1)   Guest ID Request Form signed by their Dean Director or Unit Head (attached)

2)   Associated fee as stated on form

a.   Some locations cannot process payments in-office, in which case the individual will be directed to pay and receive a receipt from a University Cashier’s Office.

b.   If a department is eligible to pay via IPO, the Cornerstone Marketplace Item is # 3622 (Identity and Access Management)

3)   An original, unexpired form of government issued photo  ID:
 
     a.  Acceptable forms of ID are:

                i.   US State Issued photo Driver License
                ii.  US or foreign issued Passport (Non- US Passport cards not accepted)
                iii. State issued Photo ID
                iv. US Military/Armed Forces ID
                v.  US Resident Alien Photo ID Card  
                                      

Other Rutgers Affiliated Individuals

Individuals associated with certain organizations or departments such as as campus ministries, ROTC, NJ PIRG, etc  may request a special RUConnection Guest or Affiliate Card. Please contact the department head or university liaison for information about how to be sponsored for an RUconnection Card.

University Hospital-Newark Guest Passes

If Rutgers employees have a business need to enter locations designated as University Hospital facilities, they may request access from Shelley Edmonds-Lee at edmondsf@uhnj.org. In your email, please indicate what locations in UH facilities you need access to as well as the individuals you are requesting for that location. For example:

Location: UH C Level Dental Clinic
Names for Location: Jane Doe

Rutgers new hires and new students may obtain a UH guest card at the UH Call Center, located in Room A-104. Hours of operation for ID card production are currently 1:00 p.m. to 3:00 p.m. Monday through Friday.

RWJUH Guest Passes

Rutgers new hires and new students may obtain a Robert Wood Johnson University Hospital (RWJUH) guest card at the RWJUH-Security Office, located in G2 Bristol Myers Squibb Children’s Hospital. Hours of operation for ID card production are currently 9:00 a.m. to 5:00 p.m. Monday through Friday. Individuals with questions regarding guest cards or that need additional access assigned to their guest cards may reach the Security Office by phone at 732-937-8644