Rutgers visitors and other University guests who require a Rutgers ID card for use of authorized privileges must first be listed as a Guest in the University's Registry (database). ID Cards for visiting scholars are issued for a period of up to one year, after which they must be renewed by submitting an updated request form, turning in the expired card, and paying the associated fee.
To become a Guest in the University's Registry, your sponsoring department must submit a Guest Role/NetID request form.
All sponsoring Departments should visit: https://requests.rutgers.edu/guest/guest.htm
Questions regarding the guest sponsorship process should be directed to the
OIT Help Desk as stated on the above webpage.
Once the Guest Role/NetID is established, the individual can visit an ID Card Office to have a card issued to them. They must present the following:
1) Guest ID Request Form signed by their Dean Director or Unit Head (attached)
2) Associated fee as stated on form
a. Some locations cannot process payments in-office, in which case the individual will be directed to pay and receive a receipt from a University Cashier’s Office.
b. If a department is eligible to pay via IPO, the Cornerstone Marketplace Item is # 3622 (Identity and Access Management)
3) An original,
unexpired form of government issued photo ID:
a. Acceptable forms of ID are:
i. US State Issued photo Driver License
ii. US or foreign issued Passport (Non- US Passport cards not accepted)
iii. State issued Photo ID
iv. US Military/Armed Forces ID
v. US Resident Alien Photo ID Card
Individuals associated with certain organizations or departments such as as campus ministries, ROTC, NJ PIRG, etc may request a special Guest or Affiliate Card. Please contact the department head or university liaison for information about how to be sponsored for an ID Card.
If Rutgers employees have a business need to enter locations designated
as University Hospital facilities, they may request access from Shelley
Edmonds-Lee at email@example.com. In
your email, please indicate what locations in UH facilities you need access
to as well as the individuals you are requesting for that location. For
Location: UH C Level Dental Clinic
Names for Location: Jane Doe
Rutgers new hires and new students may obtain a UH guest card at the UH Call Center, located in Room A-104. Hours of operation for ID card production are currently 1:00 p.m. to 3:00 p.m. Monday through Friday.
Rutgers new hires and new students may obtain a Robert Wood Johnson University
Hospital (RWJUH) guest card at the RWJUH-Security Office, located in G2 Bristol
Myers Squibb Children’s Hospital. Hours of operation for ID card production are
currently 9:00 a.m. to 5:00 p.m. Monday through Friday. Individuals with
questions regarding guest cards or that need additional access assigned to their
guest cards may reach the Security Office by phone at 732-937-8644